Payment Methods

The module "Payment Methods" is relevant for your company if you are working with corporate credit cards. It is possible that expenses paid with the credit card are being matched with your credit card statement. In this way Declaree will check whether all the receipts for the expenses made with the corporate cards are correctly uploaded into Declaree. 

To match the expenses, Declaree offers two options: 

 

1. Import of digital credit card statements - Manual PDF/CSV Upload

2. Data Feed

 

Configure payment methods

Before you can match the expenses with your credit card expenses you have to add the credit card information to the account. This can be done via "Settings" > "Payment Methods". Click on "Add" to create a new credit card payment method. 

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It is essential that the last 4 digits of the credit card number are added to the name of the payment method (e.g. Mastercard 1381), and that the payment method has been assigned to a user (Assigne(e)). 

 

Declaree___Online_expense_reporting.png

 

In case it is relevant for your Accounting/Payroll department, a code/creditor can be added to a credit card, which can be displayed separately in the data export. In this way the Accounting can differentiate between reimbursable and non-reimbursable expenses. On the user side, it will look like this in the webapp: 

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When an expense was not paid by credit card, then "-none-" should be selected. The system does not differentiate between cash- or debit card payments, as these payments are usually accounted as reimbursable.