Exact Online

To set up the connection between your Declaree administration and Exact Online please follow the steps below. 

Connect to EO via "Settings" > "Connections" > select Exact Online

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Next, you will be directed through a wizard to complete the set-up:

Settings

Complete Division, Journal, Type and Ledger

Costcenter: select if you have these also set up in your EO database

Export: select "Approved" to automatically export all approved expenses reports

Split company expenses: select if you want to use Declaree to record business expenses paid and send them to Exact as separate entries during the export

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Setup Users

You see an overview from data in Declaree - verify that the "Code" (i.e. employee relation code) is correct.

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Setup categories

You see an overview from data in Declaree - verify that the "Code" (i.e. ledger account) is correct.

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Setup VAT

You see an overview from data in Declaree - verify that the "Code" (i.e. VAT code) is correct.

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After completing the wizard, you can export reports to Exact Online.

To manually export/test the reports go to the reports overview, select one or more reports > "Export" > "Exact Online" > the export is generated

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Note:

  1. Employees are provided with a creditor number and their relation has been created in Exact as a supplier.
  2. The categories in Declaree are provided with the corresponding ledger account number.
  3. The VAT codes correspond (note, you should always choose the Exclusive rate for this).
  4. If you use cost centers, you can also add those codes.